Administrative Assistant

Role:

The Administrative Assistant at The Little School helps to faciliate the functioning of a successful administrative team. This person will be supporting the Executive Director (ED), Assistant Director (AD), and the Business Operations Manager (BOM) with the day-to-day operations of the school.

Specific Responsibilities:

  • Communication includes

  • Communication to families (such as exposure notices and questionnaires)

  • Communication with families (such as changes in enrollment)

  • Non-teaching communication to staff (such as staff handbooks and reminder of deadlines)

  • Event communication with staff and families (such as reminders, RSVP’s, and childcare)

  • Creating and maintaining effective communication vehicles

  • Support administration of major processes, including, but not limited to

  • Admissions: orientations, applications, playdates, marketing materials, database management (in partnership with the Admissions Team, and supporting the ED)

  • Enrollment contracts for prospective families, and re-enrollment contracts for current families

  • Enrollment in extended care programs (track and communicate changes for AD and BOM)

  • Enrollment in summer program

  • Programming (sign-in sheets, rosters, conference sign-up, etc.)

  • Kindergarten process (supporting the ED and staff with deadline reminders and submission of evaluations)

  • Development (in partnership with the BOM and Development Chair)

  • Discounted Tuition (in partnership with the ED and Finance Committee)

  • Calendar support

  • Create academic calendar (in partnership with staff)

  • Update calendar when shared spaces are reserved

  • Support logistic of events

  • Support various committees’ events (such as the Diversity Committee and the Staff Appreciation Committee - comprised of staff and parents)

  • Support Board of Trustee’s monthly meetings

  • Support Little School events that do not have a specified point person

  • Maintenance of shared spaces as primary communication/administrative areas * Maintain and organize all electronic and/or hard copy of documents and records

  • Support for AD’s maintenance of staff and children files

  • Organize all long-term storage and archived files * Support for ED, AD, and BOM, and their projects as requested

Required Qualifications:

  • At least 3 years of experience in an administrative assistant role

  • Exercises professional judgement in problem solving, using discretion, and maintaining confidentiality

  • Excellent customer service skills

  • Excellent written and verbal communication skills

  • Proficient in Google Suite, Excel and Word

  • Organized and able to work independently, prioritize efficiently, and effectively manage interruptions and time

  • Strong tech skills and comfort with learning new technologies

Preferred Skills:

  • Experience in a school setting, including in a classroom

  • Experience with FileMaker and inRESONANCE

Performance Standards:

  • Maintain an awareness of The Little School’s mission and philosophy

  • Build positive, reflective alliances with staff and families and model a relationship-based inclusive approach in words and actions

  • Perform tasks and responsibilities in a complete and timely manner

  • Maintain a creative, team-building approach to job performance and seek to bring a constructive, problem-solving orientation to all tasks

  • Communicate in a timely, honest and thorough manner

  • Continually evaluate and suggest improvements for systems and processes for efficiency, effectiveness, clarity, convenience and messaging consistent with Little School approach

  • Make efficient, skillful and appropriate use of technology

  • Exercise professional judgment and discretion

  • Work well with a diverse staff and school community, including displaying cultural competence and sensitivity across a broad range of individual, cultural and societal differences

  • Be dependable, reliable, with consistent attendance

  • Model the integrity and trustworthiness expected of all Little School employees

  • Be self-reflective about own performance, seeking opportunities to develop skills and utilize strengths

Physical Requirements:

Ability to lift from 25 lbs. (OFTEN) to 50 lbs. (OCCASIONALLY)

Work Schedule:

M-F, Full time, 12 months of the year including paid vacations as specified in personnel policies.

Apply For This Position:

Name *
Name